Top Questions to Ask Before Booking a Venue

Why Asking the Right Questions Matters

Booking a venue isn’t just about aesthetics—it's about ensuring every detail aligns with your event's needs. By asking the right questions, you can avoid unexpected surprises and make confident decisions.

Top Questions You Need to Ask Before Booking a Venue

Here are the essential questions you should ask before committing to a venue:

• What’s included in the rental fee? Is the rental fee inclusive of furniture, AV equipment, and setup/cleanup services?
• What are the payment terms? What are the deposit requirements, and when is the final payment due?
• What’s the cancellation or refund policy? What is the venue’s cancellation or refund policy, and how does it impact your budget?
• Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
• What’s the maximum capacity? Check the maximum capacity to ensure it can accommodate your guest list and meet safety requirements.
• Are there time restrictions? Ask about setup, breakdown, and event end times to plan your schedule effectively.

Customizing Your Event at the Venue

Go beyond the basics and explore how the venue can enhance your event with these custom features:

• Is the layout flexible for your desired setup?
• Can the space accommodate entertainment, like live bands or DJs?
• Does the venue offer onsite support, such as coordinators or tech teams?

Visit the Venue Before Booking: Pro Tip

While photos and videos provide a glimpse, nothing beats seeing the venue firsthand. Pay attention to parking, accessibility, and overall ambiance during your visit.

How Claridge Simplifies Venue Selection

At Claridge, we prioritize transparency and flexibility to ensure your event exceeds expectations. Our team is ready to answer all your questions and guide you through every step of the process.